The Ultimate Onboarding Kit for Your New Hire

At long last, the hiring process is complete. You’ve pitched an offer to your top candidate, settled on a salary, and cleared a space for them in your office. The new employee rolls in on day one with a smile, eager to begin a new chapter of their career. They take a seat at their desk, crack their knuckles, and…

Then what?

A sharp transition from candidate to hire might be what your recruits are accustomed to. After all, there’s no time to waste: With plenty of work to do, your new employees ought to understand the lay of the land from the get-go. However, this transition—or lack thereof—could present some starter problems.

There are a number of things you’ll want your employee to feel when they get started at your company: Welcome, confident, and comfortable. They should be treated like an integral part of the team. These feelings evolve over time and stem from the honest efforts of your leaders and staff. Without nurturing your new hire, you run the risk of isolating them. In turn, this could lead to unproductivity, mistakes, and team disruption.

Start off on the right foot by making a significant effort to welcome and congratulate your employee on their new job. Onboarding and welcome kits are the right way to kick off a new hire’s first week of work. These kits are catered to excite and guide, introducing recruits to your building, brand, and company culture. They can be as simple or grand as you please, so long as they stick to the goal of warming up your new hire to the company.

Essential Components of an Onboarding Kit

This part is entirely up to you, though the practicality of the kit should be top of mind. What materials would be beneficial to a new employee? What items would serve as added luxuries? Would you like to include both in your onboarding kit? If you need help brainstorming, we’ve compiled some ideas that are commonly included in these kits.

Practical documents and paperwork. You can rejuvenate the dull, tedious task of completing paperwork by compiling onboarding documents and presenting them in a slick, reusable company folder. Inside, be sure to include the employee contract, terms and conditions of employment, emergency contact slips, and confidentiality agreements. Even if these processes are completed digitally, it’s good practice to provide a tangible copy for your employee’s records.

Resources and tools. Knowledge that you take for granted is absolutely foreign to a new face. Navigating the building, parking in the appropriate lot, locating conference rooms, and more are made simpler for a recruit when they’re provided with the proper resources.

If your company is especially large, your onboarding kit may include an office map, hours of operation, and parking protocol. This is an excellent opportunity to present an employee handbook, too, outlining the dress code, emergency procedures, and other relevant information for daily operations. If you don’t have a list of contacts in the new hire handbook, be sure to provide a company directory where they can locate this information.

Logins and access. Introducing a new employee to your company’s database requires a myriad of domains, logins, and passwords to review. Skip the briefing by including log-in guides in your welcome kits, with step-by-step instructions on how to access portals, emails, and more. You can also include IDs and key cards if applicable.

Personalized welcome items. Once all of the essentials have been accounted for, be sure to leave some room in your welcome kit for a bit of company culture fun. It’s the swag you’ve been dreaming of: from hats and mugs to stickers, shirts, pens, and post-it notes, these accessories are a great way to add some extra flair. Bonus points if they’re personalized!

Why an Onboarding Kit Matters

Onboarding kits are an additional expense in an already costly hiring process. Is there a true benefit to providing kits for your new employees? The short answer is yes—take a look at some of the positive effects they’ll have on your recruits.

A place in the family. It’s common for a new recruit to feel uneasy, outcast, or nervous on day one of the job. An onboarding or welcome kit can reduce that feeling of isolation by gently easing new hires into the company culture. Providing resources that better acquaint them with their coworkers and surroundings can help the “new guy” feel at home.

A boost of confidence. In a way, onboarding kits serve as rewards for those who land a new position. It’s that little extra something that seals the deal: What’s more official than a company mug? Jokes aside, these humble pieces of swag are also reminders of the hard work your employees completed to land their positions at the company.

An extension of gratitude. Onboarding kits express thanks for the time, effort, and patience your recruit extended in order to accept their job offer. It’s important to express gratitude and acknowledge their devotion, especially if your hire had multiple offers and committed to your company.

How to Create Your Onboarding Kit

Once you’ve decided to introduce onboarding kits into your hiring strategy, it’s time to customize and order them. That’s where we come in: B Squared is capable of assembling all your onboarding and welcome kit needs, from bulk-printing and graphic design to garment printing and custom promotional products.

Want to get started? Get in touch with us.